Scope Systems Purchasing
Our Purchasing Extension has been designed to make your purchase requisition approval process simple and streamlined. Gain the ability to delegate low-value purchasing authority so you can keep focused on what counts.
Streamline your Purchase Requisition Approval Process
The Scope Systems Purchasing extension is ideal for department managers looking to streamline their purchase approval processes. With the ability to delegate low-value purchasing authority to team members, it helps keep costs controlled while lifting some of the load off the purchasing department.
Scope Systems Purchasing enhances the functionality offered in Pronto Xi by enabling the raising and review of requisitions before generating a purchase order. Scope Purchasing empowers your leadership teams, from Board to C-Level executives, by implementing an “Authority to Spend” cost control policy using a hierarchical structure, providing visibility over approval paths and mobile device approvals.
The approval system strengthens Pronto Xi’s hierarchical structure, allowing for multiple levels of approval based on individual user limits. Users can effortlessly create, review, and approve requisitions while staying within their designated spending limits, ensuring greater cost control. Furthermore, when costs are uncertain, Scope Purchasing enables the purchasing department to gather quotes or tenders, ensuring accurate costing before the approval to spend process begins.
Key Benefits
Individual User Approval Limits
Department managers have greater control over department spending by being able to set up individual approval limits.
Automatic Notifications
Enhance the approval process with email alerts or app notifications to quickly review and approve requisitions while on the go or away from your desk.
Multiple Levels of Hierarchies
Set up multiple approval levels, ideal for big companies or where there are complexities in the organisational hierarchy.
Re-order Items with Ease
You can reuse Purchase orders (POs) by simply copying them to a new purchase requisition, making re-ordering items quick and simple.
Attach Documents
Easily attach relevant documents to your requisitions, increasing transparency and providing additional information about the requisition.
Embedded Requisition Stage
Manage costs effectively while lightening the load on the purchasing department.
PRAS Reporting Pack
Dashboard
The PRAS dashboard offers a comprehensive visual summary of all requisitions throughout the PRAS lifecycle, consolidating key information in one central location. It displays the status of requisitions—whether raised, pending approval, approved, or converted—sourced directly from Pronto Xi. Powered by IBM Cognos Analytics, the interactive dashboard also enables dynamic exploration of requisition data. The PRAS reporting pack also includes multiple reports, including:
Requisitions Awaiting Approval Report: See all requisitions currently pending approval and receive a weekly summary via email to approvers, providing a clear overview of items still awaiting their action.
Requisitions Audit Report: Track all activities related to requisitions, detailing who initiated, approved, and converted each purchase order, providing full visibility into the approval and conversion process.
Requisitions Report: This report offers both a summary and detailed views of all requisitions, with flexible filtering options allowing a comprehensive view of all requisition data for better tracking and decision-making.
Other Modules
We offer a range of extensions to extend and enhance your ERP software solution. Our modules integrate seamlessly into your Pronto Xi environment to provide additional functionality for the mining and resources sectors.
Our Purchasing Extension has been designed to make your purchase requisition approval process simple and streamlined. Gain the ability to delegate low-value purchasing authority so you can keep focused on what counts.
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Manage your tenement commitments with ease with Scope Systems Tenements. Designed specifically for tenement management, this module ensures you never miss an anniversary date or commitment, making your tenement management a breeze.
Ready to streamline your aproval process?
Get in touch to find out more about our purchasing extension.